Uploading Facility Documents to ACC Vault

This guide outlines the process for uploading relevant Facility Documents to ACC Vault that are not part of a project's contractual closeout deliverables.

The Uploads folder serves as a temporary intake location with the BATS Space & GIS Team reviews, organizes, and files documents into the appropriate permanent location.

Applicable Documents

This can include but are not limited to:

Condition Assessments
Engineering Reports
Load Studies
Test and Balance
Laser and Thermal Scans
Existing Floor Plans from undocumented or legacy projects
Other facility record documents that should become part of the record

Procedure

Step 1 - Open the Project Vault

Navigate to the appropriate ACC Vault for the Site.

Step 2 - Open the Uploads Folder

Within the Vault, locate and open the Uploads folder.

Step 3 - Upload Your Documents

Drag and drop your files or use the Upload files button.

Step 4 - BATS Review and Filing

Once Uploaded, the BATS Space & GIS Team receives an automatic notification. The team will:

Review the document
Verify that it belongs in the facility record
Move it to the appropriate permanent folder within the ACC Vault
Maintain a consistent folder structure across all campus facilities.

Most of the aforementioned documents will belong in the project's building Reports section, located at Standard Documents > Building Number > Reports > Appropriate Report Type.

Important Notes

The Uploads folder is intended to be a temporary staging area and should not be used as permanent document storage.
Using this process helps maintain a standardized filing structure across all UF Facility Records, making documents easier to locate and manage.

Questions

For questions regarding document placement, or acceptable file types, contact the BATS Space & GIS Team or put in a Bili Ticket.